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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The manuscript represents original and valid work and that neither this manuscript nor one with substantially similar content under my authorship has been published or is being considered for publication elsewhere.
  • If requested, I will provide the data or will cooperate fully in obtaining and providing the data on which the manuscript is based for examination by the editors or their assignee.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in information for authors.
  • I certify that all funding, other financial support, and material support for this work are clearly identified in the manuscript. Also, competing interests are mentioned in the text.
  • I will bear responsibility for any mistakes/irregularities in case any of the information provided above turns false.

Author Guidelines

Revised on 8th of May, 2017

These guidelines are based on recommendations of ICMJE and COPE.

Types of article we accept:

The manuscript should be in English and related to medical science or nursing. It should be original in authorship and must provide knowledge to the medical field. Author should select the type of article during submission; however, editorial board will decide the category under which the article will be published.

Following are the types of articles accepted by JLMC.

  1. Editorial:
    1. It is usually written by a member of the editorial board. Sometimes, it can be written by an invited guest. It is unstructured and has no words or references limitation.
  2. Review article:
    1. It is a structured comprehensive article which is based on previously published articles. JLMC gives priority to “systematic review article” over just a “review article”. There is limitation on words and references. Systematic reviews may or may not be followed by a Meta-analysis section. Template can be downloaded from Here (link coming soon).
  3. Original research article:
    1. It has a structured format with limitation of words and references numbers. If the results of an article is presented only in terms of frequencies and percentages, it may not be published as "Research article" but as "Clinical audit". Template for original research article can be downloaded from Here.
  4. Clinical Audit:
    1. It is published as a quality improvement process to improve patient care. The performance or outcome is compared to standards.
    2. A research articles whose results are presented only in terms of frequencies and percentages without application of any statistical tests may also be published under this section. Template for audit article can be downloaded from Here
  5. Case reports:
    1. It is a structured article with a short report of a condition or management of one or a few individual cases. Template for case reports can be downloaded from Here .
  6. Special article:
    1. It is an unstructured article from history, contemporary issues, and demography. It may include personal opinions.
  7. Letter to the editor:
    1. It is a short and unstructured article with opinions (including criticism) of published articles. Sometime it may discuss matters of general interest without opinion of published articles.

Authorship

JLMC follows the ICMJE criteria for authorship:

  1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  2. Drafting the work or revising it critically for important intellectual content; AND
  3. Final approval of the version to be published; AND
  4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

JLMC encourages use of ORCID ID (digital identifier) for all the authors at the time of submission. To get ORCID IDs, please log on to http://orcid.org/.

Privacy Statement

All the personal details entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Article Processing Fees

JLMC does NOT charge authors article submission fees and it does NOT charge article processing fees.

Policy on Plagiarism and other misconduct:

We screen all manuscripts that are sent out for peer review for plagiarism. We submit them to a web-based tool (iThenticate). For minor plagiarism, as defined by COPE, we write to authors and discuss findings, request them to correct it and resubmit. For major plagiarism and other misconduct such as duplicate publication, data fabrication and data falsification, we explain that the misconduct is unacceptable and ask them to take responsibility by writing a letter of apology, reject the article and ban them for up to three year. If they refuse to do so, we may inform their institution and/or regulatory body in the country and inform them about the incident.

Manuscript format

  1. English is the official language of JLMC. We prefer American to British English but only one should be used uniformly throughout the manuscript.
  2. Manuscript should be submitted online as a Word (MS, OpenOffice or any other) document.
  3. The authors have to register a free account in the Journal’s website https://jlmc.edu.np following which they are able to submit the manuscript. By logging in to their account, they will be able to know the status of their submission. Some parts of online journal can be accessed without registration or log in, but to upload or review a manuscript, registration is required.

Style

  1. There should be no abbreviations in Title and abstract; however, universally popular abbreviations such as HIV, WHO may be used.
    1. Abbreviations should be fully spelled out at its first use.
  2. Do not use ‘&’, ‘@’ in the text. Do not bold or italicized the words.
  3. SI units should be used in the manuscript. BP should be in mm Hg, temperature in °C.
  4. Always abbreviate units when reporting numerical information. Write in full in a non-numerical context. eg. Mean height was 48.2 cm. Length was measured in meters.
  5. Write percentage as % without a space between number and the sign. Write percentage to two decimal point if population size more than 100, one decimal if 10-100, and no percentage at all if population is less than 10.
  6. When starting a sentence with a number and unit, both must be spelled out as words e.g. Eighty three milligrams of …………..
  7. Put a space between number and unit e.g. 232.1 m.
  8. A sentence should begin with word (not numbers).
  9. Numbers less than 10 should be spelled out.
  10. Use 0 before decimal point when writing numbers between -1 to 1.
  11. pH should be reported as “pH 7.4” (without the quotes).
  12. Drugs should preferably be written in generic name. If brand name has to be used, it should begin with a capital letter.

Manuscript should have the following in the given order

  1. Title page (including abstract and keywords)
  2. Main text with following sections in the same order (also called IMRAD STRUCTURE): -
    1. Introduction
    2. Methods
    3. Results
    4. Discussion
  3. Acknowledgement, Conflict of interest, Funding (if any).
  4. References
  5. Tables: (see ‘Table’ section below for details)
  6. Figures/Image: (see ‘Figures and Images’ section below for details)

Title page

Title page should contain:

  1. Title of the article
    1. Title should be as brief as possible, but it should contain information about independent and dependent variable, target population, control, and intervention.
    2. Study designs (particularly case-control, RCTs, systematic reviews and meta-analysis) should be a part of the tile. It should be mentioned after the colon at the end of the title.
  2. Full name, highest academic degrees, name of department(s) and institutions where they work, country, postal address, e-mail and telephone/mobile number of the corresponding author.
  3. Full name, highest degrees, department, institution, city and country of all co-authors.
  4. Abstract
    1. A structured abstract preferably up to 250 words and no more than 300 words.
    2. It should be divided into following headings:
      1. Introduction, Methods, Results, Conclusion.
    3. Keywords:
      1. Keywords should be placed at the end of the abstract but it will not be included in the word count for abstract.
      2. Author should add keywords (not exceeding five) relevant to the article.
      3. Keywords should be arranged in alphabetical order, separated by comma (,).
      4. Use medical subject heading (MeSH) only; visit this site to search your MeSH terms.
  5. Any disclaimers, foreg:
    1. that the views expressed in the manuscript are their own and not of the institution or funder.
    2. Sources of supports like grants, equipment, drugs, other supplies
    3. Any conflict of interest
  6. References
  7. Counts
    1. Word count for article's text (excluding abstract, acknowledgments, tables, figures and references)
    2. Word count for the Abstract (excluding keywords)
    3. Number of figures and tables
    4. Numbers of references

Introduction Section:

  1. Provide background or context (problem and its significance) of the study.
  2. Do not write the subject extensively.
  3. Write the
    1. Rationale or purpose of the study
    2. Objective; general and specific
    3. Hypothesis

Methods Section:

  1. This section should be explained in detail so that other people can replicate your study to reproduce similar results.
  2. Write down the type of study design.
  3. Write the period of study. In case of a retrospective study, write both
    1. Period during which the original records were made
    2. Period during which the records were reviewed (secondary data collection)
  4. Describe study population in details (including controls if appropriate).
  5. Describe selection of participants including inclusion and exclusion criteria.
    1. If participants of certain age are only selected, authors should write the reason for doing so.
    2. If race, ethnicity, income etc. are recorded, authors should explain how they measured them.
  6. If you use any apparatus, write the name and address of the manufacturer.
  7. If you apply established criteria or methods, give proper references.
  8. If you use any drug, write its generic name, brand name starting with capital letter, dose, frequency, and route of administration.
  9. For review articles, authors should write in details about locating, selecting, extracting, and management of data. It should also be presented in the abstract.
  10. Describe statistical methods in detail.
    1. We encourage authors not only to present P value while testing hypothesis, but also present confidence interval to give a sense of effect size.
    2. State software used.

Results section:

  1. Write you results in logical sequence. Results with important findings should be present first.
  2. When you present results in a table or figure, do not repeat all those contents in the text. Present only the summary in the text.
  3. If you present age as age-group, there should be a rationale for that age-group.
  4. When you write percentage, write the corresponding frequency and the sample size for calculating that percentage.
  5. When you present mean, you need to write standard deviation as well. Similarly, for median, you need to write range.
  6. When you write the results of statistical tests like Chi-square or student-t test, you need to write value of test statistics (Chi-square or t value), sample size for that test, degree of freedom, and P value.
  7. We encourage to write confidence interval where appropriate.

Discussion section:

  1. Describe only new and important aspects of your study.
  2. Do not repeat all information from results section or any section above.
  3. First summarize the main findings, then
    1. describe the possible explanation or mechanism of those findings
    2. compare your results with other similar studies
    3. write the clinical implication of the findings
  4. present limitations of the study
  5. write the issues that are new or unsolved, for future research

Conclusion section:

  1. Conclusion should be linked with the title and objectives of the study.
  2. Do not make statements not adequately supported by your findings.

Acknowledgements:

Those who contribute but do not meet all four criteria for authorship should not be listed as authors, but they should be acknowledged at the end of the text. Only the names of the persons but not their role should be written under acknowledgement section

Figures and Images:

  1. Figures must be added as separate files.
  2. All figures must be numbered and cited in main text in numerical order.
    1. Legends should be added at the end of the main text.
  3. Colour figures and pictures will be accepted as such for online version. Authors are requested to submit in black and white for print, else they will be converted to black and white by the editors for print version.
  4. If the author wishes to publish colour figures in print, they will be charged a fee to cover the cost of printing. The cost will be decided after discussion with the Press.
  5. They must be submitted in JPEG files with a minimum resolution of 300 dpi (dots per inch).
  6. Figures should be large enough to read easily (between 8 point and 14 points font with Times New Roman typeface) and convey only essential information. The preferred typeface in figures is 12-pt Times New Roman.
  7. Histogram should be submitted in a simple 2-D form with plain background.
  8. Remove or black out the details of patients from the figure/pictures where applicable. If the identity of the patients cannot be removed, a written consent from the patient is necessary.

Tables:

  1. Prepare tables in Word format. Do not embed table as Excel files or submit as photographs. Copy and paste them into the Word manuscript.
  2. Do not merge table cells, do not color the table, keep it as un-formatted as possible. In case of a complex table, submit two copies of tables; one as un-formatted as possible without merging cells an another processed, formatted table.
  3. Use tables for the purpose of simplifying text. A table with 2 or fewer columns and rows should be presented in text format.
  4. Place them at the end of the main text.
  5. They must be numbered and cited in the main text in numerical order.
  6. Do not duplicate the data in the table in the text or figures. Tell the reader what to look for, but only mention the major points of the table.
  7. In text, refer to every table e.g. As shown in Table 2, the …... Do not write “the table above” or “the table below.”
  8. Title are placed above the table. Title should follow legend “Table x: ” without quotes. Ensure that your table title is brief but explanatory.
  9. Ensure each column has a heading. Capitalize only the first letter of the first word of all headings. If a word is a proper noun, however, be sure to capitalize the first letter anyway.
  10. Standard abbreviations and symbols, such as % or no. may be used in headings without further explanation.
  11. Notes are placed below the table and preceded by * sign.
  12. If P value is to be used, its real value should be used; not as >0.05, <0.05 or significant.

Statistics:

  1. Describe statistical methods used in methods section. In the results section, always present mean with standard deviation, median with range, frequencies with percentages as described above. When you apply statistical tests, make sure you present test value (eg chi-square value, t-test value), sample size for that calculation, degrees of freedom and P value. Always present the exact value of P and not as >0.05, <0.05, or significant.

Citation and References

  1. Responsibility for the accuracy and completeness of citation and references rests entirely with the author.
  2. References should be in NLM/Pubmed (National Library of Medicine) format. The name of journal should be abbreviated in accordance with the Index Medicus. If the journal is not listed in Index Medicus then it should be written out in full. Details of reference style can be found HERE.

Citation:

  1. Only published or in press articles should be cited and included in the reference list.
  2. Citation should be consecutive starting from one.
  3. The citation in the text should be identified by Arabic numerals within the square brackets immediately after punctuation (with no word spacing) - for example .[2] not [2].
  4. If, in the text, an author cites a piece of work more than once, the same citation number should be used.
  5. With more than one references in a sentence, they should be separated by comma without spaces.
    1. eg: Several studies have examined the effect of ...................[6,7,8,9,13,15]
  6. Citing author's name in the text: One can use the author's name in the text, but s/he must insert the citation number as well. If a work has more than one authors, use 'et al.' after the first author.
    1. eg: Simons et al. state that ....................
  7. Corporate Author: If oneneed to cite a piece of work which does not have an obvious author, s/he should use what is called a 'corporate' author. The Vancouver style doesn't need the author incitation in the text, but one stillneed to include an author in the full reference at the end of the work.
    1. eg: The Department of Health advocates a national strategy for .................[9]
  8. Citing from chapters written by different authors: the author who wrote the chapter should be cited, not the editor of the book.

References:

  1. References should be as recent as possible. We recommend references newer than three years old but not older than five years. Older references may be used if absolutely necessary.
  2. The number of references should be in consecutive order in which they are first mentioned in the text.
  3. References should be at the end of the manuscript.
  4. List all authors when six or less; when seven or more, list only first six and add et al.
  5. Use one space only between words up to the year and then no spaces.

Reference style examples:-

Journal Article (including review articles):

  • Dwivedi R, Joshi RR, Byanjankar S, Shrestha R. Outcomes of Pediatric Supracondylar Fractures of Humerus Treated by Posterior Triceps Splitting Approach. Journal of Lumbini Medical College. 2016;4(1):28-31. doi: https://doi.org/10.22502/jlmc.v4i1.83

Journal Article (Ahead of print, Epub):

  • Thapa SB, Kher YR, Tambay YG. Single dose Intraoperative Antibiotics versus Postoperative Antibiotics for Patient Undergoing Laparoscopic Cholecystectomy for Symptomatic Cholelithiasis: a randomized clinical trial. Journal of Lumbini Medical College. 2017;5(1):approx. 5 pages. Epub 10 April 2017. doi: https://doi.org/10.22502/jlmc.v5i1.112. Accessed on 15th of April, 2017.

Book

  • Oslen OW. Animal parasited - Their Life cylces and Ecology. 3rd ed. Baltimore: Univ Park Press; 1974.

Chapter in a book

  • Nimmannitya S. Dengue and dengue haemorrhagic fever. In: Cook G, ed(s). Manson's Tropical Diseases, 5th ed. London: WB Saunders; 1996:721-9.

Abstract/supplement

  • Add [abstract] along with the square brackets at the end of title before period for abstract as in a journal article.
  • Add (Suppl 1) along with brackets after issue or volume (if issue is not applicable) for supplement.

Papers accepted for publication:

  • Write (in press) after the name of journal. There will be no information on year, volume, issue, and page number.

Websites:

  • Websites are referenced with their URL and access date, and as much other information as is available.
  • Morse SS. Factors in the emergency of infectious diseases. Emerg Infect Dis. 1995;1(1). www.cdc.gov/nciod/EID/vol1no1/morse.htm (accessed 5 Jun 1998).

Permissions

  1. It is the author's responsibility to secure all permissions prior to publication.
  2. If you are using any material e.g. figures, tables or videos that have already been published elsewhere, you must obtain permission to reuse them from the copyright holder (author or publisher) and include any required permission statements in the figure legends.
  3. This includes your own previously published material, if you are not the copyright holder.